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Adding properties

Properties are the foundation of your portfolio in OntarioLandlord. Each property can have multiple units.

Adding your first property​

Step 1: Navigate to properties​

  1. Click Properties in the sidebar
  2. Click the Add Property button

Step 2: Enter property details​

FieldRequiredDescription
Street AddressYesFull street address
CityYesCity name
ProvinceYesProvince (defaults to Ontario)
Postal CodeYesCanadian postal code
Property TypeYesResidential, Commercial, or Mixed Use — a legal/rent-control classification, not a housing style
Total Units in BuildingNoAffects rent-control rules for buildings with 5+ units
Social HousingNoCheckbox

Step 3: Add units​

After creating the property, you'll be prompted to add units:

  • Single unit property: Add one unit (e.g., "Main Unit" or just "1")
  • Multi-unit property: Add each unit separately (e.g., "Unit 1", "Unit 2", "Basement")

Step 4: Save​

Click Save Property to complete the setup.

Property types​

There are exactly three property types — this is a legal/rent-control classification (it affects which rules apply, not a real-estate style label):

TypeDescription
ResidentialStandard residential rental property
CommercialCommercial property
Mixed UseBuilding combining residential and commercial units

Owners (property managers)​

If you manage properties for landlord clients, you can link each property to an Owner record instead of retyping the same contact details on every property. See Managing owners for details. This step is optional — properties work the same with or without a linked owner.

Editing properties​

  1. Go to Properties
  2. Click on the property you want to edit
  3. Click the Edit button
  4. Make your changes
  5. Click Save

Deleting properties​

warning

Deleting a property will also delete all associated units, leases, and payment records. This action cannot be undone.

  1. Go to Properties
  2. Click on the property
  3. Click Delete Property
  4. Confirm the deletion

Best practices​

  1. Use consistent naming - Use the same format for all addresses
  2. Add all units upfront - Makes lease creation easier
  3. Include property type - Helps with filtering and reporting
  4. Add notes - Record important details like parking, utilities included, etc.

Next steps​

After adding a property: