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What are evidence bundles?

Evidence bundles are professionally formatted PDF packages that compile your documentation for Landlord and Tenant Board (LTB) hearings.

Why evidence bundles matter​

At an LTB hearing, you need to present:

  • Organized documentation
  • Clear rent histories
  • Copies of notices served
  • Supporting evidence

A well-organized evidence bundle:

  • Demonstrates professionalism
  • Makes it easy for adjudicators to follow your case
  • Ensures you don't forget important documents
  • Follows LTB Practice Directions

Types of evidence bundles​

OntarioLandlord generates four types:

1. Complete evidence package​

Everything for the lease in one bundle — always exported as a ZIP.

2. Arrears evidence bundle​

For non-payment of rent cases (N4 → L1):

  • Complete rent ledger
  • Payment history
  • N4 notice copy
  • Arrears calculations

3. Maintenance evidence bundle​

For cases involving property issues:

  • Maintenance ticket history
  • Communications log
  • Photos and documentation
  • Timeline of events

4. Lease documentation bundle​

The lease and its related documents (OSL, amendments, notices) without the financial/maintenance detail.

What's included​

Standard components​

Every evidence bundle includes:

ComponentDescription
Cover PageCase parties, property address, hearing info
Table of ContentsHyperlinked for easy navigation
Exhibit ListNumbered list of all documents
Summary PageKey facts at a glance

Case-specific documents​

Depending on the bundle type:

  • Rent ledger (arrears)
  • Notices served
  • Payment records
  • Maintenance logs
  • Photos and attachments

LTB practice directions​

Our evidence bundles comply with LTB Practice Directions:

  • Documents numbered sequentially
  • Clear labels for each exhibit
  • Table of contents provided
  • Reasonable page count
  • Professional formatting

Creating an evidence bundle​

  1. Go to Evidence Exports in the sidebar
  2. Choose the lease
  3. Choose the bundle type (Complete, Arrears, Maintenance, or Lease Documentation)
  4. Choose the format — PDF or ZIP (Complete packages are always ZIP; this choice is hidden for that type)
  5. Click Generate

There's no date-range picker and no "add documents" step — the bundle includes everything relevant to the lease for the type you chose.

Using your evidence bundle​

Before the hearing​

  1. Generate the bundle
  2. Review for completeness
  3. Print required copies
  4. Prepare your testimony

At the hearing​

  1. Provide copies to adjudicator and tenant
  2. Reference exhibits by number
  3. Walk through key documents

For mediation​

Evidence bundles also help in pre-hearing mediation by showing you're prepared and organized.

Best practices​

  1. Generate fresh - Create a new bundle close to your hearing date
  2. Review carefully - Check all amounts and dates
  3. Add notes - Include any supporting commentary
  4. Print extras - Bring extra copies to the hearing

Next steps​