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Exporting Evidence

Once you've created an evidence bundle, you need to export it for use at hearings or for your records.

Export Formats​

PDF (Primary)​

The standard format for LTB hearings:

  • Professional formatting
  • Hyperlinked table of contents
  • Print-ready
  • Universally viewable

Optimized for printing:

  • Proper margins
  • Page numbers
  • Black and white friendly
  • Binding margin option

Exporting Your Bundle​

From Evidence Page​

  1. Go to Evidence in the sidebar
  2. Find your bundle in the list
  3. Click Download PDF

From Bundle Detail​

  1. Open the evidence bundle
  2. Click Export
  3. Choose format
  4. Download

Export Options​

When exporting, you can customize:

OptionDescription
Include PhotosEmbed photos in PDF
Photo QualityHigh, Medium, Low
Page NumbersInclude page numbers
Binding MarginAdd margin for binding
Confidential WatermarkOptional watermark

Preparing for Hearings​

How Many Copies?​

For in-person LTB hearings:

  • 1 copy for you
  • 1 copy for the adjudicator
  • 1 copy for the tenant (opposing party)
  • 1 extra (recommended)

Total: 4 copies recommended

For Virtual Hearings​

  • One PDF file
  • May need to email in advance
  • Check LTB instructions for your hearing

For Mediation​

  • 2-3 copies usually sufficient
  • May share digitally

Printing Tips​

Paper​

  • Use standard letter size (8.5" x 11")
  • White paper preferred
  • Avoid colored paper

Printing​

  • Print single-sided (easier to handle)
  • Use staples or binder clips
  • Don't bind too tightly (needs to lie flat)

Organization​

  • Keep pages in order
  • Don't remove staples at hearing
  • Tab major sections for quick reference

Sharing Electronically​

Email​

  • Keep file size reasonable (under 10MB)
  • Use descriptive filename
  • Include brief description in email

LTB Portal​

If submitting through LTB portal:

  1. Check file size limits
  2. Follow naming conventions
  3. Submit by deadlines

Managing Evidence History​

Viewing Past Exports​

  1. Go to Evidence
  2. View list of all bundles created
  3. Click to view or re-download

Re-Generating​

To update with new information:

  1. Create a new bundle
  2. Same lease/property
  3. Updated date range
  4. Generate fresh PDF

Versioning​

Keep track of versions:

  • Note generation date
  • Save with dated filenames
  • Keep prior versions for reference

Best Practices​

  1. Generate close to hearing - Data should be current
  2. Review before printing - Check for errors
  3. Bring digital copy - On phone or laptop
  4. Label clearly - Your name, file number, date

Troubleshooting​

PDF Won't Download​

  • Check browser popup blocker
  • Try different browser
  • Clear cache and retry

Photos Not Showing​

  • Ensure photos were uploaded to tickets
  • Check "Include Photos" option
  • Try regenerating

File Too Large​

  • Reduce photo quality
  • Limit date range
  • Generate in sections

Next Steps​