Rent Ledger
The Rent Ledger provides a complete financial history for each lease, showing rent charges, payments, and running balance.
Accessing the Rent Ledger
From Lease Page
- Go to Leases → Select a lease
- Click View Rent Ledger
From Tenant Page
- Go to Tenants → Select tenant
- Find the lease
- Click Rent Ledger
Understanding the Ledger
The rent ledger shows a chronological list of all transactions:
| Column | Description |
|---|---|
| Date | Transaction date |
| Description | Rent charge or payment |
| Charges | Rent owed for period |
| Payments | Amount paid |
| Balance | Running balance (arrears if positive) |
Sample Rent Ledger
| Date | Description | Charges | Payments | Balance |
|---|---|---|---|---|
| Jan 1 | Rent - January 2026 | $2,000 | - | $2,000 |
| Jan 3 | Payment received | - | $2,000 | $0 |
| Feb 1 | Rent - February 2026 | $2,000 | - | $2,000 |
| Feb 15 | Partial payment | - | $1,000 | $1,000 |
| Mar 1 | Rent - March 2026 | $2,000 | - | $3,000 |
In this example, the tenant has $3,000 in arrears.
How Rent Charges Are Calculated
Rent is charged on the due date each month:
- Due Date - From the lease (e.g., 1st of month)
- Amount - From the lease's monthly rent
- Auto-Charged - Added to ledger automatically
Balance Explained
| Balance | Status |
|---|---|
| $0 | Fully paid, no arrears |
| Positive | Arrears (tenant owes money) |
| Negative | Credit (tenant overpaid) |
Arrears Tracking
The system automatically calculates:
- Current arrears amount
- Number of days in arrears
- Which rental periods are unpaid
This information feeds into:
- Dashboard KPIs
- N4 notice generation
- Evidence bundles
Filtering the Ledger
Filter by:
- Date range - Specific period
- Type - Charges only, payments only, or all
Exporting the Ledger
PDF Export
- Click Export PDF
- Choose date range (or all)
- Download formatted PDF
The PDF export is formatted for LTB evidence.
CSV Export
- Click Export CSV
- Download spreadsheet
Useful for your own analysis or accountant.
Correcting Errors
Wrong Payment Amount
- Find the payment in the ledger
- Click Edit
- Correct the amount
- Save
Wrong Payment Date
- Find the payment
- Click Edit
- Correct the date
- Save
Missing Payment
- Click Record Payment
- Enter the correct date (even if past)
- Save
Ledger for Evidence
The rent ledger is included in arrears evidence bundles:
- Shows complete payment history
- Documents exactly what's owed
- Formatted per LTB Practice Directions
See Arrears Evidence for details.
Best Practices
- Review monthly - Catch errors early
- Record promptly - Keep ledger current
- Check before notices - Verify arrears are accurate
- Export before hearings - Have current ledger ready